What this page is

This guide explains how to manage expected inbound stock in the Restocks area. It covers adding, editing, deleting, and searching restocks, along with what each field means.

Audience: wholesale admins and staff with access to manage inventory.

Quick overview

List shows all upcoming restocks with ETA, SKU, product, warehouse, quantity, supplier, and PO number.
Add Restock opens a form to create a new inbound record.
Edit lets you update any field on an existing restock.
Delete removes a restock after a confirmation step.
Import CSV lets you bulk add restocks from a spreadsheet.

Fields you will use

Product required. Pick from your active products list.
Warehouse optional. Choose a location if the inbound is tied to one site.
Expected Date required. Format YYYY-MM-DD. Example 2025-10-15.
Expected Quantity required. Whole number only. Example 500.

Supplier Name optional. Helps search and reporting.
PO Number optional. Use your purchase order reference.
Notes optional. Any short internal note, such as partial shipment info.

Tip: use a separate restock row for each distinct ETA or warehouse if the inbound is split.

Add a restock

Select Add Restock.
Fill in Product, Expected Date, and Expected Quantity. Add optional fields as needed.
Choose Create Restock to save.

After saving, you will see a Saved message on the edit screen.

If a required field is missing or invalid, an error message will appear at the top. Fix the field and submit again.

Edit or delete a restock

Select Edit on the row you want to change. Update fields, then choose Save Changes.
Select Delete to remove a row. You will be asked to confirm before it is deleted.

Search, filter, sort

Search by SKU or Product name. Use partial text to match more results.
Warehouse filter narrows the list to a single location or shows all.
ETA From / To filters by date range.
Sort by any column header such as ETA, SKU, Product, Warehouse, Qty, Supplier, or PO.
Page size lets you view 10, 25, 50, 100, or 200 rows per page.

CSV import

Use the CSV import when you have many restocks to add at once. Prepare a file with your inbound rows and upload it from the import screen. After processing, review any row-level errors and re-upload corrections if needed.

Tip: keep product IDs and dates clean. Dates should be YYYY-MM-DD. Quantities should be whole numbers.

Validation messages

Message	How to fix
Product is required.	Select a product from the list.
Expected Date is required (YYYY-MM-DD).	Enter a date like 2025-10-15 using four-digit year, two-digit month and day.
Expected Qty must be a number.	Use an integer like 500. Do not enter text or decimals.

Tips

Use clear PO numbers and supplier names so you can search for them later.
When an ETA changes, edit the existing row instead of creating a duplicate.
If an inbound is split across multiple dates, create one row per date.
Use the page size control to switch between quick scans and detailed reviews.

FAQ

Q: Do I have to specify a warehouse?
A: No. If you leave it blank, the restock is tracked without a specific location.

Q: Can I use decimals in quantity?
A: No. Quantities are whole numbers.

Q: What happens after I save?
A: You will see a Saved notice and remain on the edit screen for quick changes.

Keyboard help

Use the Tab key to move between fields quickly.
On the list, press the column headers to sort.

Documentation

Restocks Guide